PT Conference Maker Instructions


 

Scheduling Conferences
A walk through of creating a parent teacher conference schedule for your children.

Direct links to specific steps...
- Selecting number of students
- Submitting access information
- Selecting day and time range for conferences
- Applying time restrictions
- Selecting the teachers you wish to meet with
- Accepting or Modifying your generated conferences
- Printing/Emailing your schedule

 

Viewing Previously Scheduled Conferences
A walk through of displaying conferences you've already scheduled.

Direct links to specific steps...
- Selecting number of students
- Submitting access information
- Viewing/printing/Emailing your schedule

 

Modifying Previously Scheduled Conferences
A walk through of modifying the conferences you've already scheduled.

Direct links to specific steps...
- Submitting access information
- Deleting an individual conference
- Adding a new conference

 

 

 

 

 

 
Scheduling Conferences

The first step in scheduling parent teacher conferences for your child or children is clicking the Start here area on your school's PT Conference Maker homepage.

Back to instructions table of contents


You will then be asked how many students you are creating conferences for. This is the number of children you have enrolled at the school.

In the example we'll select 2, assuming we have siblings both in the 9th grade.

After you make your selection, click the Continue button.



Back to instructions table of contents


You will next be asked to submit access information for each student. Enter the Student ID/Number and password that was mailed to you from the school.

You may also be asked on this step to enter your full name, which is an option your school may enable.

After you type in this information, click the Continue button.

Back to instructions table of contents


Providing your student information is valid, you will be asked to select the day and time range you would like to schedule your conferences on for each of your children.

You will be presented with a list of all the different choices your school is offering. If you see only one choice, your school is only having parent teacher conferences on one day.

In the example we'll select 10/03/20xx for both of the students.

After you have made this selection, click the Continue button.



Back to instructions table of contents


Now you will be asked to select any time restrictions you'd like to apply.

The minimum time between conferences gives you a minimum break between conferences. If you are provided with a list, selecting the smallest time will result in the best possible conference schedule. This option will not show up for all schools.

Also on this page is the option for restricting the start time for conferences for each child. Leaving this set to the default will yield the best possible conference schedule, however you can adjust it if you aren't available before a certain time.

In the example we'll select 0 minutes between conferences, no earlier than 11:00pm.

After you have made your selections, click the Continue button.



Back to instructions table of contents


Information regarding your child's or children's enrollment will now be displayed.

Select either Yes or No from the list for each course, to specify if you wish to meet with that particular teacher.

Once you have made your selections, click the Continue button.

After you click the Continue button it will become disabled and read Processing, please wait...

Back to instructions table of contents


The PT Conference Maker system will then create the best possible conference schedule based on your previous selections. You will be informed if any particular teacher you selected to meet with was unavailable given your previous selections.

If this schedule meets your needs, press the Accept This Schedule button.

If this schedule is missing teachers, or you are not satisfied with the conference times, you may alternatively press the Reject This Schedule & Modify Requests button. This will clear the generated schedule, and allow you to go through the process again. Selecting different date/time options or teachers to meet may generate a schedule that accommodates your needs better.

If you are finding it difficult to schedule all of your conferences for a student on a particular day, you may want to consider accepting the generated schedule that comes closest to your ideal, then clicking on the Modify My Accepted Conferences* button on the confirmation page. This option give you the possiblity of scheduling your remaining conferences on a different day (assuming your school is offering conferences on more than one day).

*
NOTE: Your school has the option to disable this feature.

Back to instructions table of contents


After you click the Accept This Schedule button, the confirmed parent teacher conference schedule will be displayed, which you can print or Email to yourself if you wish.

If your school is allowing parents to modify their accepted conference schedules, a Modify My Accepted Conferences button will also be available. This may be used if you were unable to schedule all of your conferences for a student on a particular day, giving you the ability to possibly schedule your remaining conferences on a different day (assuming your school is offering conferences on more than one day).

To exit PT Conference Maker, press the Log out and Return To My School's Website button.



Back to instructions table of contents

 

 

 

 

 Viewing Previously Scheduled Conferences

If you did not print out or Email your parent teacher conference schedule, or have misplaced it, using the View Conferences option is a handy way to access this information at any time.

The first step is clicking on the View/Modify Conferences button on your school's PT Conference Maker homepage.

Back to instructions table of contents


Click the View Conferences button, then select the number of students you have previously created conferences for.

In the example we'll select 2 students.

After you have made your selection, click the Continue button.



Back to instructions table of contents


You will next be asked to submit access information for each student. Enter the Student ID/Number and password that was mailed to you from the school.

After you type in this information, click the Continue button.

Back to instructions table of contents



Providing your student information is valid and conferences have already been created, your parent teacher conference schedule will be displayed ready for printing. The option for Emailing the schedule to yourself is also given.

To exit PT Conference Maker, press the Log out and Return To My School's Website button.

Back to instructions table of contents

 

 

 

 

 Modifying Previously Scheduled Conferences

NOTE: Your school has the option to disable this feature. If it has been disabled, instructions will be provided on screen regarding how to change your conference schedule by calling the school's helpdesk.

Using the Modify Conferences option is a handy way to make changes to your parent teacher conference schedule if your availability has changed since you originally scheduled your conferences.

The Modify Conferences option also allows you to add new conferences on different days. This may be helpful if all the teachers you wish to meet don't have availability throughout the course of one day.

The first step is clicking on the View/Modify Conferences button on your school's PT Conference Maker homepage.

Back to instructions table of contents


Click the Modify Conferences button, then enter your Student ID/Number and password that was mailed to you from the school.

After you type in this information, click the Continue button.



Back to instructions table of contents


The student's conference schedule will be displayed in the top box, with the option to delete each conference to the right.

If the student is enrolled with teachers that don't have conferences created for them, these teachers will be displayed in the bottom box, with the option to create a conference for each to the right.

In the example, we will delete a conference by clicking the Delete Conference button for the teacher Matt Aiello.

A confirmation screen will be presented, warning you that if you choose to delete this conference, it's time slot will be made available to other parents. Click the Yes, Delete this Conference button to proceed.

The conference is then deleted, and the revised student's schedule will be displayed. Notice in the example, the teacher that was deleted is now displayed in the bottom box, with the option to create a new conference.





Back to instructions table of contents



To create a new conference for a teacher the student is enrolled in, press the Create Conference button to the right of the teacher you wish to meet with.

In the example, we will create a conference for the teacher Amy Horn.

Next you will you will be asked to select the day and time range you would like to schedule this conference on.

You will be presented with a list of all the different choices your school is offering. If you see only one choice, your school is only having parent teacher conferences on one day.

In the example we'll select 10/04/20xx.

Now you will be asked to select any time restrictions you'd like to apply.

The minimum time between conferences gives you a minimum break between conferences. If you are provided with a list, selecting the smallest time will result in the best possible conference schedule. This option will not show up for all schools.

Also on this page is the option for restricting the start time for the conference.

In the example we'll select 0 minutes between conferences, no earlier than 6:00pm.

The conference is then generated, and the revised student's schedule will be displayed. Notice in the example, the conference for the teacher that was added now shows in the top box, with the option to delete it if you wish to later select a different day/time range.







Back to instructions table of contents